Testing Accommodation Process
- Accommodated Test Instruction Form
These directions accompany exams for students who are proctored by the Accommodated Testing Center at Student Support Programs.
- Meet with the student to discuss a plan for how exams may be accommodated throughout the quarter. Students can choose to use accommodations or not, but their intentions must be stated in advance of each test. Many students choose to take every test with accommodations. When such intent is made explicit, the instructor should plan to provide an exam to Student Support Programs in advance of each test. It is often agreed that no reminders from the student are required when such accommodations remain consistent for each test.
- Please send all exams and proctoring instructions to firstname.lastname@example.org prior to the day of the test whenever possible so that we have ample time to prepare the testing packet for the student and proctor. This email is monitored by our staff throughout the day, whereas individual staff accounts are only monitored by the person to whom the account belongs. The proctoring instruction forms are available in our office or on our web page in the faculty section.
- We ask that students schedule the exam at approximately the time that the class will test. This is to ensure that there is no communication between students who have seen the test before their peers. We can only proctor from 8:30 am until 4:30 pm when our office closes.
- Any permission to test on alternate days or times must be provided in writing by the instructor. Evening classes are an exception; students will have to test outside the class session in order to be proctored during our open hours.
- In most cases, Student Support Programs is the location where students receive their accommodated tests. Faculty are welcome to proctor their own exams, so long as the same accommodations are ensured in the agreed upon location.
- Completed tests can be picked up by you, sent through inter-office mail or brought back to you by the student. In the latter situation, the test will be in a secure envelope.
- Request approved testing accommodations from Student Support Programs each quarter, preferably before the quarter starts or upon approval from Student Support Programs.
- Meet with instructor to discuss a plan for testing accommodations.
- Notify the instructor prior to the test date the intention to take the test in the Accommodated Testing Center.
- Independently reserve a time to take the accommodated test with Student Support Programs at least 1 business day in advance. We ask that students schedule the exam at approximately the time that the class will test with the exception of evening classes for which they will need written instructor permission to proctor during office hours.
- Arrive on time for tests. If the student arrives late, that time will be deducted from the test time.
When students are approved to receive exam accommodations in an online testing environment, the only part of the stated testing accommodations that usually apply would be the extended time. Arrangements like “quiet room” and “may need access to food & fluids” would be arranged by the student’s choice of location and time structure during the test.
However, when proctored online exams are required (such as a web cam, staff oversight in a designated location, restricted access to materials during exam), the accommodations aside from “extended time” must also take effect.
General Information About Testing Accommodations
Quiet Room: It is really a reduced-distraction environment and may have a few other students taking other tests in the same room.
Private Room: The student takes a test in a room by themselves.
Scribe: The student provides verbal answers to the scribe. The scribe is a staff person from our office. He/she writes only what the student dictates, and does not influence the outcome of the answers. Extended test time with a scribe is necessary to allow the student to dictate his answers, then wait for them to be written.
Reader: The staff person from our office reads aloud the questions verbatim only and does not provide any other information to the student.